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Conference Portal

One cohesive platform for seamless exhibitor onboarding and management

Overview

A unified platform that streamlines exhibitor onboarding and integrates all conference systems—connecting registration, floorplans, asset management, and communications in one seamless portal.

Challenge

Once a sponsorship package is sold, the real work begins:

  • Endless manual follow-ups to send invoices, collect marketing material, and upload assets to the conference app and website
  • Disconnected systems for registration, floorplans, stand-builder inventories, and exhibitor manuals
  • Sponsors sending emails to multiple contacts, creating scattered conversations and lost information
  • Missed opportunities for business matching because data is siloed

Solution

The Conference Portal unifies exhibitor onboarding and management into a single, integrated platform.

It connects seamlessly with the Congress app, interactive floorplan, stand-builder inventory and webshop, and the registration platform, so every step—contract, invoicing, asset upload, approvals, and updates—happens in one place.

An embedded AI assistant instantly answers exhibitor questions by sourcing information from exhibitor manuals and internal data, reducing repetitive email exchanges. All sponsor communications, documents, and deadlines are centralized for full visibility and control.

Advantages

  • One-stop hub for contracts, invoices, marketing materials, and approvals
  • Automatic updates to the conference app and website
  • Integrated floorplan, stand builder, webshop, and registration system
  • Centralized email and messaging for exhibitors and organizers
  • AI assistant for instant, accurate exhibitor support
  • Real-time reporting and business-matching opportunities
  • Significant time savings and fewer errors for conference staff

What if your entire conference administration could run itself?

Frictionless Exhibitor Management

✨ With the Conference Portal, exhibitor management becomes frictionless—freeing your team to focus on creating a successful event while sponsors and exhibitors enjoy a seamless, professional experience.

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